Everything you need to know about Malaysia import e-Invoice, in one place!

Importing from China to Malaysia Without a K1 Form? Yes, You Can Still Issue an E-Invoice! ✅

📦 No Borang K1? Can you still issue a proper e-Invoice in Malaysia?

The answer is: YES!

Whether you’re buying from Taobao, 1688, using group shipping (LCL), or freight forwarding services, this article will show you how to issue a legal Self-Billed e-Invoice on the MyInvois Portal, step-by-step — even if you don’t have a K1 form.

⚠️ Mistakes in your e-Invoice may result in penalties of RM500 to RM25,000!

Let’s make sure you stay compliant and stress-free.

🧾 Why Is a K1 Form Not Always Needed for an E-Invoice?

The K1 form is a Malaysian customs declaration for imported goods. However, not all cross-border purchases will provide a K1 under your company name. Here are three common import situations:

✅ Case 1: Full Container Load (FCL) – With K1

If you import using your company’s name via a full container (20ft/40ft), you’ll receive a K1 form.

👉 In this case, when issuing your Self-Billed e-Invoice, make sure to enter the K1 reference number.

✅ Case 2: Group Shipping / Consolidated Cargo – No K1

If you’re using Taobao, 1688, or other freight forwarders to consolidate goods (LCL), the K1 is typically under the forwarder’s name, not yours.

👉 Don’t worry! You can still issue a valid e-Invoice — just enter ''N/A'' in the K1 field.

✅ Case 3: Goods Never Entered Malaysia

If your goods were shipped directly to Singapore or another country, and never entered Malaysia:

👉 You can also enter ''N/A'' for K1, because the goods never went through Malaysian customs.

✍️ How to Issue a Self-Billed E-Invoice (Quick Guide)

Here’s a step-by-step on how to fill it out correctly on MyInvois Portal:

🔹 Step 1: Start New Invoice

• Click ''New Document'' > ''Self-Billed Invoice''

🔹 Step 2: Supplier Details

• Business Registration No. (BRN): N/A
• TIN (Tax Identification Number): EI00000000030 (that’s 9 zeros + 30)
• Supplier Name: You can enter ''Taobao'', ''1688'', ''Alibaba'', etc.
• SST / MSIC / Activity Description: N/A or 00000

🔹 Step 3: Contact Info & Country

• Enter any available phone/address from the supplier
• Country: Must enter ''China'' (or the supplier’s actual country)

🔹 Step 4: Currency & Product Info

• Choose your currency (e.g. CNY, USD)
• Exchange rate: Based on company policy (bank rate, monthly avg, etc.)
• Add Line:
  
• Classification: 034 - Self-Billed: Importation of Goods
• Product Description: e.g. ''Clothing'', ''Electronics'', etc.
• Unit Price, Quantity, Discount: Fill accordingly
• 
  

🔹 Step 5: Tax & K1 Field

• Tax: Enter N/A (if tax was prepaid via freight forwarder)
• Customs form number (K1):
  
• If you have a K1: enter the number
• If not: just enter N/A
• 
  

⚠️ What Happens If You Get It Wrong?

Malaysia’s Inland Revenue Board (LHDN) has made it clear:

📌 Improper e-Invoicing or false declarations may result in fines from RM500 up to RM25,000

📌 Even small online sellers and businesses must comply

✅ Summary – What You Must Remember

• ✔️ If you have a K1, enter it!
• ✔️ If you don’t have a K1, enter ''N/A''
• ✔️ Make sure your invoice info is truthful and logical

📢 Whether you’re just starting or already running a business, this is essential knowledge to stay compliant under Malaysia’s new e-Invoicing system.

📺 Want to See the Full Walkthrough?

👉 Click here to watch the full YouTube video tutorial: 

https://youtu.be/1YEtpzJpOBM?si=5B1eXGe0OjvALIJK